As we enter the hurricane and severe storm season, the Delaware Public Archives strongly encourages agencies to evaluate the storage environment of their records.
During your assessment and planning, please consider the following:
• Damage from leaking roofs
• Exposed windows and doors
• Damage from flooding due to improper drainage, cracked foundations and high water levels outside the facility
While the records maintained on electronic data systems may be backed-up by DTI or a vendor contract, many agencies still actively use and retain hard copy records. The loss of Vital records may greatly compromise the agencies’ operations; therefore, the DPA highly recommends for agencies to move high-risk/vital records to a safe area. At a minimum, please remove as many boxes as possible from the floor, especially if your agency/section is located in an area that is prone to flooding.
Please remember that the first 24 to 48 hours after a disaster are the most critical for safeguarding any information. For instance, records that become damp can quickly develop mold, and, if left untreated, the records will likely become unsalvageable.
The staff at Delaware Public Archives can provide expert advice, vendor contacts, and at times, manpower to assist agencies with their disaster recovery efforts. If you have any questions or need assistance, please contact your assigned analyst or use our general line (302) 744-5000.